Location: ADOM, Academy of Diagnostic and Osteopathic Medicine
Position Type: Part-Time (2 to 3 days per week)
About Us: ADOM Academy of Diagnostic and Osteopathic Medicine is at the forefront of diagnostic medical education, specializing in non-radiative diagnostic tools and ultrasound procedures. We are seeking a dedicated and organized Administrative Assistant to join our team.
ADOM Academy is seeking a highly organized, student-centered individual to serve as an Academic Support Specialist & Administrative Assistant. This hybrid role provides both academic support to students and administrative assistance to faculty and staff. The ideal candidate is proactive, tech-savvy, and passionate about education, student success, and operational excellence.
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Key Responsibilities:
Academic Support (Student-Facing):
• Serve as the primary point of contact for students needing academic assistance, scheduling help, or learning resources.
• Coordinate and track student progress, attendance, and academic concerns in collaboration with instructors and program directors.
• Assist students with understanding academic policies, digital platforms, and accessing course materials.
• Provide guidance with clinical case log submissions, externship documentation, and assignment deadlines.
• Support the implementation of tutoring, review sessions, and remediation plans.
• Help maintain a positive learning environment that supports student achievement and well-being.
Administrative Support (Operations-Facing):
• Manage scheduling, correspondence, and calendar coordination for leadership and faculty.
• Assist with onboarding new students, processing documents, and maintaining accurate student records.
• Support preparation and tracking of course materials, supplies, and reports.
• Help maintain inventory of lab and classroom equipment and ensure readiness for instructional use.
• Handle reception duties, answer phone calls, and direct inquiries appropriately.
• Organize meetings, take minutes, and ensure follow-up actions are completed.
Qualifications:
• Associate’s or Bachelor’s degree in education, healthcare, business administration, or related field.
• Experience in a school or academic setting preferred.
• Strong interpersonal and communication skills.
• Highly organized, detail-oriented, and adaptable in a fast-paced environment.
• Proficient in Microsoft Office, Google Workspace, and student learning systems (LMS).
• Demonstrated commitment to student success and educational integrity.
Preferred Skills:
• Familiarity with ultrasound, diagnostic imaging education, or healthcare training programs.
• Bilingual or multilingual abilities.
• Prior experience in hybrid or online learning environments.
Why Join ADOM Academy?
As a pioneering institution in non-radiative diagnostics and ultrasound education, ADOM Academy offers a dynamic environment where your work directly contributes to transforming healthcare education. Be part of a mission-driven team dedicated to innovation, compassion, and excellence.
Why Join Us?
Compensation:
How to Apply: Interested candidates should send a resume and cover letter detailing their qualifications and experience to adom@adomacademy.com.
Deadline for Applications: July 1, 2025
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