Job Description

Location:  Indianapolis, IN

Compensation:  $40,000

Reports to:  VP

Type:  Full-time, on-site

About Michaelis

Family-owned since 1986, Michaelis is a fast-growing mitigation/restoration and waterproofing contractor serving Central Indiana. We value professionalism, rapid response, and work-life balance.

Role Purpose

Assist the Staff Accountant, VP and finance function to keep AP current, support AR follow-up, and provide reliable administrative muscle across the office—freeing SR. staff while building skills toward a future  accounting role .

Hands-on role — from spreadsheets to supply cabinets.  You’ll jump from invoice coding to answering phones during a rush to reorganizing a supply cabinet.

 

What You’ll Do

Accounting Support (˜60%)

• Accounts Payable:  Enter/code invoices in accounting; route approvals; reconcile vendor statements.
• Vendor Setup & Compliance:  Collect/validate W-9, COI, terms, lien waiver requirements; keep vendor files current.
• Credit Cards & Receipts:  Chase missing receipts; attach and code transactions; maintain a clean monthly file for reconciliation. 
• AR Assist (as needed):  Send statements/courtesy reminders; document promised-to-pay notes; assemble lien/waiver packets for Controller/VP signature.
• Month-End Support:  Maintain folders/naming; prep JE support docs (no posting without approval).

 

Office & CSR Backup (as-needed) (˜25%)

• Cover phones during breaks/PTO or volume spikes. 
• Bank/supply/coffee/food runs; maintain par levels for office supplies.
• Reorganize shared spaces (supply closet, archive room); label, inventory, and set reorder points.

Projects & SOPs (˜15%)

• Draft/update SOPs and play a part as a systems champion.
• Help the VP/Staff Accountant roll out new ERP modules.
• Light data hygiene in scorecards (entering assigned metrics once trained).

Schedule & Seasonality

• Mon–Fri, 8:00–5:00 all hands during storms/CAT events. 40-50 hours weekly.
• CSR backup is as-needed; you’ll be trained to step in smoothly.

Benefits:

• Medical, Dental, and Vision 
• $25k Company Paid Life Insurance
• 401K with matching available 
• PTO time 
• Paid holidays 
• Career Growth: Opportunities to advance to staff accountant role.

 

What Success Looks Like (first 12 weeks)

• AP invoices entered within 2 business days, coding accuracy =98%. 
• All new vendors set up with complete docs (W-9, COI, terms) before first payment. 
• CSR coverage handled professionally with accurate lead sheets when called upon.

Nice to Have

• Exposure to construction/restoration or job costing; EOS/90.io familiarity; intermediate Excel/Sheets.

Growth & Reviews

• 6- and 12-month performance reviews, then annually; quarterly 1:1s.
• Company paid  select certifications  chosen by leadership.
• Year 1: learn the business, master AP/vendor setup/receipts; Year 2: begin small accounting projects and module rollouts in Proven.

Requirements

 

Minimum Qualifications

• Associate’s degree.
• Solid spreadsheet/data entry skills; organized, dependable, deadline-driven. 
• Clear communicator; willing to pitch in wherever needed. 
• A natural curiosity towards numbers.

Job Tags

Full time, For contractors, Work at office,

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