Job Description
Location: Indianapolis, IN
Compensation: $40,000
Reports to: VP
Type: Full-time, on-site
About Michaelis
Family-owned since 1986, Michaelis is a fast-growing mitigation/restoration and waterproofing contractor serving Central Indiana. We value professionalism, rapid response, and work-life balance.
Role Purpose
Assist the Staff Accountant, VP and finance function to keep AP current, support AR follow-up, and provide reliable administrative muscle across the office—freeing SR. staff while building skills toward a future accounting role .
Hands-on role — from spreadsheets to supply cabinets. You’ll jump from invoice coding to answering phones during a rush to reorganizing a supply cabinet.
What You’ll Do
Accounting Support (˜60%)
- Accounts Payable: Enter/code invoices in accounting; route approvals; reconcile vendor statements.
- Vendor Setup & Compliance: Collect/validate W-9, COI, terms, lien waiver requirements; keep vendor files current.
- Credit Cards & Receipts: Chase missing receipts; attach and code transactions; maintain a clean monthly file for reconciliation.
- AR Assist (as needed): Send statements/courtesy reminders; document promised-to-pay notes; assemble lien/waiver packets for Controller/VP signature.
- Month-End Support: Maintain folders/naming; prep JE support docs (no posting without approval).
Office & CSR Backup (as-needed) (˜25%)
- Cover phones during breaks/PTO or volume spikes.
- Bank/supply/coffee/food runs; maintain par levels for office supplies.
- Reorganize shared spaces (supply closet, archive room); label, inventory, and set reorder points.
Projects & SOPs (˜15%)
- Draft/update SOPs and play a part as a systems champion.
- Help the VP/Staff Accountant roll out new ERP modules.
- Light data hygiene in scorecards (entering assigned metrics once trained).
Schedule & Seasonality
- Mon–Fri, 8:00–5:00 all hands during storms/CAT events. 40-50 hours weekly.
- CSR backup is as-needed; you’ll be trained to step in smoothly.
Benefits:
- Medical, Dental, and Vision
- $25k Company Paid Life Insurance
- 401K with matching available
- PTO time
- Paid holidays
- Career Growth: Opportunities to advance to staff accountant role.
What Success Looks Like (first 12 weeks)
- AP invoices entered within 2 business days, coding accuracy =98%.
- All new vendors set up with complete docs (W-9, COI, terms) before first payment.
- CSR coverage handled professionally with accurate lead sheets when called upon.
Nice to Have
- Exposure to construction/restoration or job costing; EOS/90.io familiarity; intermediate Excel/Sheets.
Growth & Reviews
- 6- and 12-month performance reviews, then annually; quarterly 1:1s.
- Company paid select certifications chosen by leadership.
- Year 1: learn the business, master AP/vendor setup/receipts; Year 2: begin small accounting projects and module rollouts in Proven.
Requirements
Minimum Qualifications - Associate’s degree.
- Solid spreadsheet/data entry skills; organized, dependable, deadline-driven.
- Clear communicator; willing to pitch in wherever needed.
- A natural curiosity towards numbers.
Job Tags
Full time, For contractors, Work at office,