Job Description

Administrative Assistant

Responsibilities:

The future employee will be responsible for providing administrative support to the team and assisting in the company's daily operations. You will greet clients in person and over the phone, direct phone calls, take messages and respond to questions. You'll also be responsible for maintaining and updating databases and filing systems, coordinating and organizing events and meetings, taking detailed meeting minutes, handling incoming and outgoing mail and packages, making travel arrangements, providing customer service, managing expenses and budget. In addition, you'll be responsible for providing general administrative support as needed to keep things running smoothly. As our administrative assistant, you will play a key role in helping the team run smoothly and achieving our goals. Ultimately, you'll be working closely with the entire team to make sure everything gets done efficiently and effectively and you'll be an important part of the team's success!

Required Skills:

• You know how to use computer software and systems like word processing, spreadsheets, and email.
• You have good communication skills (written and verbal) and can talk to clients, customers, and colleagues in a clear and professional way.
• You pay attention to detail and can keep track of schedules, meeting notes, and office supplies.
• You are organized and can manage your time and prioritize tasks.
• You are good at solving problems and figuring out solutions.
• You have strong customer service skills and can be friendly and helpful when talking with customers or clients.
• You are flexible and can adapt to different tasks and situations.
• You take the initiative to identify and solve problems or issues.
• You work well with others in a team environment.
• You are professional and can keep confidential information private.
• You have experience with record keeping and data management.

About Springborn Staffing:

For over 30 years, Springborn Staffing has partnered with Maine-based businesses to identify, hire, and retain top talent. We partner with businesses at every stage of growth—from scaling startups to established enterprises across Financial Services, Manufacturing, Healthcare, Technology, Insurance, Renewable Energy, Legal Services, and Life Sciences. Springborn provides tailored staffing services—from temporary and temp-to-hire solutions to permanent placement and executive search—based on each client’s timeline and hiring priorities.

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