Job Description

Position Overview

The Contract Administrator plays a critical role in supporting the successful execution of road construction projects by managing and overseeing all aspects of contract administration. This position ensures that contracts are accurately prepared, reviewed, executed, and monitored in compliance with legal requirements, company policies, and project specifications.

The ideal candidate will collaborate closely with project managers, estimators, legal counsel, subcontractors, and clients to ensure contractual obligations are met and risks are mitigated. This role requires strong attention to detail, excellent communication skills, and a solid understanding of construction industry practices, particularly in public and private infrastructure projects.

Key Responsibilities

• Process periodic jobs billing invoices verifying against posted quantities
• Prepare annual and job specific subcontracts.
• Issue subcontractor payments including obtaining lien waivers.
• Tracking subcontractor COI’s for expirations and updating vendor files to ensure compliance.
• Assist estimators in bidding process including ordering plans and specifications, saving bid documents to shared drives, RFQ’s from subcontractors, filling out bid paperwork, and maintaining bid files. Entering information on bids into bid tracking software program before, during and after bidding process.
• Create purchase orders for construction projects / office. Verify invoices when received against PO’s and obtain approval for payment.
• Issue certificates of insurance to project owners.
• Maintenance of state EBO system.
• Assisting with construction backlog.
• Assist in office administration including cash management, office supplies and utilities.
• All other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Education/Experience

• High School Diploma or equivalent.
• Previous transportation coordination experience

Knowledge/Skill Requirements

• Good working knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Developed analytical and problem solving abilities.
• Excellent interpersonal skills.
• Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations.
• Self-motivation and ability to work with minimal supervision.
• Must be able to work in a high stress environment in a team orientated atmosphere.
• Priority emphasis and strong time management skills.
• Ability to speak effectively to customers or employees of organization.
• Expertise with Microsoft Office Suite, particularly Excel and Word.

General Requirements

• Display a professional and courteous attitude to co-workers, supervisors, and general public at all times.
• Ability to interact with sub-contractors, other employees, and different levels of management.

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