Job Description

MHW Search has exclusively partnered with a Real Estate Private Equity firm in Dallas. We are in search of an Executive Assistant. The ideal candidate will provide top-level assistance for high level executives. Please apply for more information.

Executive Support

· Provide direct support to the company’s two partners on both business and personal matters

· Manage calendars, schedule meetings, coordinate travel, and handle reservations

· Assist with tracking and follow up on projects, deadlines, and deliverables

· Prepare and edit reports, letters, presentations, and other documents on behalf of leadership

· Act as a gatekeeper and handle inbound communication (calls, emails, voicemails)

· Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching/purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.)

Bookkeeping / Finance

· Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports

· Prepare checks and bill payments, deposit checks, and monitor bank accounts

Office Administration

· Oversee office operations to keep the office organized and running smoothly

· Act as the point of contact for vendors, suppliers, and building management

· Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked

· Ensure the office environment is clean and welcoming for visitors

· Maintain office records, contact databases, and filing systems (paper and digital)

· Maintain an organized, professional, and welcoming office environment

· Coordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.)

· Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements)

· Assist with managing benefits coordination including health insurance enrollment and communication

· Help implement and uphold company policies and best practices

Investor & Team Communication

· Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms

· Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches

· Proactively monitor, organize, and respond to multiple email accounts

· Attend and take notes during weekly team meetings

General

· Proactively find tasks, anticipate needs and take initiative during slower periods

· Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates and company LinkedIn posts

· Handle miscellaneous projects and tasks as assigned

· Use discretion and integrity while handling confidential information

QUALIFICATIONS & REQUIREMENTS

· Minimum of 3+ years of relevant experience

· Self-Starter with the ability to work in a fast-paced environment while mostly working independently

· Highly organized, thorough, and detail oriented

· Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands

· Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

· Ability to quickly adopt new technology

· Experienced with basic bookkeeping software (e.g. QuickBooks Online)

· Ability to take an unclear assignment and figure it out

· Strong written and verbal communication skills with a professional demeanor

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