Job Description

Executive Assistant to the CEO / Chief of Staff

PLEASE READ ALL JOB LISTING DETAILS FOR APPLICATION INSTRUCTIONS. Those that do not follow the instructions will not be considered.

What is Materio?

Materio helps interior designers and builders deliver projects efficiently, avoiding delays, cost overruns, and mistakes. Materio’s operating system provides a single source of truth for all project data, enables collaboration, and provides rails to streamline complex projects. It accelerates every stage of a project—from design and planning to procurement, billing, and assembly.

What sets Materio apart:

• We talk to our customers . As a research and customer-driven company, we love meeting customers to learn ways to optimize everything they do.
• We believe the purpose of business is service. We place service and the success of our customers (and their clients) as our top priority.
• We are bootstrapped , so we do what is best for our customers, not investors. We don’t have unrealistic or arbitrary growth numbers to hit that would force us to take shortcuts or sacrifice the customer experience.
• We make a real, tangible difference . Materio is not a buzzword startup. It has real customers, and actual revenue and is used to create spaces that families and businesses will live in for years to come.

Who is this role for? 

This role isn’t for someone who wants to just follow directions. It’s for someone who wants to own their lane, learn new skills, and help build something that’s evolving by the day. You’ll be the CEO’s right hand—and occasionally left brain—helping turn chaos into clarity and ideas into action.

Bring your humor, hustle, and high standards. We’ll bring the same.

About the Role

We’re looking for a proactive, organized, and creatively minded Executive Assistant / Chief of Staff to support our CEO. This isn’t your average assistant gig, it’s a launchpad into operations, marketing, and leadership inside a fast-paced, design-centric tech company. You’ll wear many hats and have the chance to shape your role over time.

This is perfect for someone who’s curious, adaptable, and genuinely excited to grow with a startup. Bonus points if you’ve got some love for and/or experience with interior design or construction. 

What You’ll Be Doing🧠 CEO Support & Executive Ops

• Proactively manage and triage the CEO’s inbox (ghostwrite like a pro and know what not to forward)
• Own the calendar: Schedule meetings, protect deep work time, and keep things sane
• Prep the CEO for meetings, organize notes, and follow up on key action items
• Keep projects and goals moving forward; Don’t wait to be asked, just dive in

✉️ Marketing & Tech Systems (Light Ops)

• Build and manage email campaigns, workflows, and automations in HubSpot
• Write clear, friendly, high-impact marketing emails and newsletters
• Jump into Figma for simple layouts or graphics (don’t worry—we’ll show you the ropes)
• Help turn ideas into systems and systems into repeatable wins

🔧 Internal Alignment & Special Projects

• Document and improve internal processes—bring order to beautiful chaos
• Spot inefficiencies and solve them before anyone else even notices
• Act as a sounding board, brainstorming partner, and calm-in-the-storm collaborator

You’ll Love This Role If You Are...

• Friendly, kind, and easy to work with, but know how to lovingly say “no” to protect time
• A strong writer who communicates with warmth, clarity, and voice (no robots here 🙂)
• Comfortable trying new things. You don’t need all the answers, just a can-do attitude
• Exceptionally organized. You don’t drop balls
• Tech-fluent and curious. You’ll learn new tools fast and streamline as you go
• Growth-minded. You want to evolve and take on more as the company grows
• Bonus: You’ve worked in or around interior design, architecture, or construction, and love the industry

Tools You’ll Use (We’ll Train You If Needed)

• HubSpot (emails, automations, CRM)
• Google Workspace (Docs, Calendar, Gmail)
• Calendly (for managing meetings + scheduling)
• Mixpanel (analytics and user data)
• ChatGPT or Claude (if this confuses you, this may not be your role 😅)
• CapCut or similar (for social video edits)
• Linear (our project management tool)
• Notion (our brain and digital HQ)
• Figma (for lightweight graphics, especially for marketing and video tutorials)
• Zoom , Loom , Riverside.fm
• YouTube

Why join us?

Working at Materio can accelerate your career and allow you to work with world-class talent. We’re a team that loves what we do, and we all thrive on our ability to make an impact. Many benefits come with working with us, such as:

• Competitive starting pay ($25 to $35/hr), depending on skill and experience
• Participation in the Equity Plan
• Flexible paid time off

To apply:  

If this sounds like your ideal role, I’d love to meet you. Send over your resume and a link to a 2-3 minute Loom video that shows me who you are and answers the questions below :

• What experience do you have building systems?
• What’s the most exciting part about this role?
• What do you know about the interior design and construction industry?
• What can you uniquely bring to working with the CEO of a growing startup?

Email requirements to marybeth@materio.co with your application.  A cover letter is not expected.

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