Job Description

Optomi, in partnership with a leading pharmaceutical company, is hiring for a unique Executive Business Partner role. This isn’t a typical EA position—it’s a launchpad for someone looking to shape their career in business leadership. You’ll gain unparalleled visibility into executive decision-making and play a key role in guiding the company’s trajectory during a period of transformation and growth.

You’ll manage key operational tasks—calendar management, travel, and board prep—while also playing an active role in strategic planning, meeting execution, and business analysis. This role is ideal for someone with strong business acumen who thrives in a fast-paced, high-impact environment and is eager to grow into a future leadership position.

What You’ll Do

• Serve as a strategic partner to C-Suite, supporting high-priority initiatives and providing proactive insights that help drive executive decision-making.
• Manage and optimize complex calendars for the C-suite, including scheduling across time zones, prioritizing conflicting demands, and ensuring adequate prep time for meetings and deliverables.
• Coordinate intricate travel arrangements and logistics including itineraries, accommodations, and on-the-ground support.
• Oversee expense reporting, reconciliation, and budget tracking to support fiscal accountability and executive time management.
• Create and design high-impact executive presentations—including quarterly board decks, monthly business reviews, and strategic planning sessions—with a focus on clarity, storytelling, and business relevance.
• Join strategic meetings with executives and external partners, capturing action items, tracking deliverables, and ensuring timely follow-through to maintain business momentum.
• Act as a cross-functional liaison, collaborating with teams across HR, Finance, Operations, and IT to streamline processes and align organizational priorities.
• Leverage tools like Excel, PowerPoint, and AI platforms to develop executive dashboards, conduct business analysis, and present insights in a visually compelling and actionable format.

What We’re Looking For

• Strong interest in business strategy, technology, and organizational leadership
• Polished communication skills and executive presence; able to interact with C-suite and board members
• Highly organized, resourceful, and able to anticipate needs before they arise
• Proficiency in Microsoft Office (especially Excel and PowerPoint); experience with Microsoft Azure, ADP, or other enterprise tools is a plus
• Curious mindset with the ability to take initiative and solve complex problems independently
• Experience using or interest in AI tools for business (e.g., prompt-based analysis, automation, or data storytelling)

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