Job Description

Financial Specialist III   

Hourly Pay Range: $14.53 - $22.11   

Part-time, 3 days a week, with potential for full-time work. 

Location- Houston-Clear Lake, TX   

Texas A&M AgriLife Extension, Disaster Assessment and Recovery Unit, CHARM Team 

Position open until filled. Interviews will be scheduled on a rolling basis. 

Your Role  

The Financial Specialist III provides essential financial support to project leadership by ensuring accuracy in financial records, reliable cost forecasting, and regulatory compliance. This position reconciles expenditures, tracks project costs, and prepares financial reports that guide leadership decisions and sponsor communications. The role requires strong attention to detail, a solid understanding of financial tracking systems, and the ability to collaborate effectively with project managers, vendors, and finance offices to maintain transparent, audit-ready financial records. The ideal candidate demonstrates strong analytical and organizational skills, proven accuracy in financial reconciliation, familiarity with university financial policies, and experience managing or supporting grant-funded projects. 

Transaction Entry & Reconciliation  

• Retrieve, record, verify, and reconcile financial transactions to assist the project management team.
• Research and resolve discrepancies for expenses, encumbrances, program income, and invoices. 
• Maintain accurate, auditable records of project financial activity. 
• Reconcile vendor and subaward invoices against contracts and budgets; maintain support documentation.
• Flag invoice discrepancies or compliance issues for leadership review. 

Budget & Cost Tracking  

• Track expenditures against project budgets at the scope task and contract levels. 
• Monitor burn rates and prepare monthly summaries. 
• Provide updated cost and budget data to support project leadership decision-making. 

Reporting & Compliance Support  

• Update financial tables, charts, and cost summaries for leadership and project sponsors;
• Manage library of cost tracking records and past reports for consistency and reference.
• Track and implement financial action items and follow-up tasks. 
• Assist project leadership in assembling financial sections of project management plans and project budget gates. 
• Ensure adherence of costs to university and federal regulations (e.g., 2 CFR 200) to transactions and reporting. 
• Maintain compliance documentation and audit-ready records. 
• Track financial budget gates for sponsor reporting and compliance deliverables. 

Education and Experience, Required   

• High School diploma or equivalent combination of education and experience 
• Six years of related experience 

Education and Experience, Preferred  

• Bachelor’s degree or equivalent.

Knowledge, skills, and abilities (Required)  

• Knowledge of word processing, spreadsheets, and databases 

Knowledge, skills, and abilities (Preferred)  

• Skill in reconciling transactions, invoices, and budgets; ability to identify and resolve discrepancies.
• Familiarity with federal grant regulations and institutional financial policies.
• Prepare and maintain spreadsheets to track expenditures, burn rates, and cost summaries for use by leadership and sponsors.
• Ability to communicate effectively with finance offices, vendors, and project staff; skilled in formatting financial data for sponsored project reports.
• Ability to manage multiple deadlines, track financial action items, and maintain consistency across recurring reports. 

Other Requirements  

Administrative physical demands:

• May require extended bending, reaching, stooping, kneeling, squatting, and sitting.
• May require lifting workshop and outreach equipment, up to 30 pounds. 
• May require extended communication with visitors and employees in person, telephonically or electronically.
• May require infrequent travel in State vehicles with overnight stays.
• May require operating computers with high-definition screens for extended periods of time. 

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