Job Description
HR Generalist We are seeking a skilled and detail-oriented
HR Generalist to join our clients team. The ideal candidate will have experience across HR functions including onboarding, payroll, benefits administration, compliance, and employee relations. This is a dynamic role supporting both office staff and field employees, requiring strong organizational skills and the ability to manage multiple priorities.
Key Responsibilities
Onboarding & Compliance
Prepare and send offer letters for office staff
Facilitate HR portion of new hire orientation
Maintain personnel files (electronic and paper)
Ensure compliance with I-9 Employment Eligibility Verification
Manage DMV pull notice program and insurance broker communications
Process employee terminations, certifications, and updates in HR systems
Benefits Administration
Assist with benefit renewals, open enrollment, and employee communications
Resolve claims and audit monthly invoices
Review and approve enrollments, cancellations, and changes
Administer leave of absence processes, COBRA, disability, and ACA compliance
Support employees with benefit-related questions and options
Payroll
Process weekly payroll in compliance with recordkeeping requirements
Update payroll systems with pay increases, deductions, garnishments, and 401k changes
Handle unemployment audits, VOE requests, EDD claims, and special payroll reports
Upload yearly benefit deductions and manage year-round updates
Participate in payroll automation projects
Additional HR Functions
Support petty cash management and anniversary awards
Participate in safety/claims management meetings
Enforce company policies and procedures
Manage HR-related inquiries from employees, supervisors, and applicants
Administer 401k transactions (loans, hardship withdrawals, terminations)
Conduct exit interviews and process final paychecks when needed
Maintain and develop HR department SOPs
Qualifications
3+ years of HR Generalist experience preferred
Strong knowledge of HR compliance, payroll, and benefits administration
Excellent organizational and communication skills
Ability to handle confidential information with professionalism
Proficiency in HRIS and payroll systems (experience with S2 a plus)
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Job Tags
Work at office, Local area,