Job Description

Corporate Resources, on behalf of our client located in Lincolnshire, IL, is hiring a full-time, Hybrid Administrative Assistant (Shipping & Logistics).

Hybrid Administrative Assistant - Shipping & Logistics - Lincolnshire, IL

$50,000-$57,000/Annually Hybrid work model after training- three days in office, two days remote. Monday – Friday 8am – 5pm

401(k) - Dental insurance - Health insurance - Paid time off - Vision insurance – Tuition Reimbursement

Are you ready to dive into the fast-paced world of logistics and client relations? We're looking for a dynamic and detail-oriented Administrative Assistant to join our team, reporting directly to the Logistics Manager. In this role, you'll play a key part in managing sales orders, client information, shipments, and ensuring everything flows smoothly from start to finish.

Your Key Responsibilities:

• Logistics Coordination: Be the crucial link between suppliers, and customers. Your role will involve making sure everything is scheduled and moving forward without a hitch.
• Document Management: Take charge of organizing and storing critical shipping documents like invoices, packing lists, and shipping instructions in our company system, ensuring everything is in its place.
• Communication & Follow-up: Stay in close contact with suppliers and customers via email and phone to ensure timely deliveries and resolve any past-due order issues. Your proactive follow-ups will keep everyone on track.

Your Day-to-Day:

• Enter purchase orders and sales confirmations into the company system.
• Stay in constant communication with suppliers and customers to coordinate logistics, pick-ups, and deliveries.
• Work closely with NVOCCs to arrange shipments based on customer needs.
• Review and manage shipping documents (like Bill of Lading, COA, packing lists, invoices) and ensure they're accurately recorded.
• Keep customers informed about any changes to shipping schedules.
• Provide key shipping documents to customers and ensure they receive everything they need.
• Send sales entries to the accounting department, ensuring all financial records are up to date.

What You Bring to the Table:

• Experience: At least 1 year experience in customer service, sales assistance, purchasing, logistics, supply chain or similar field.
• Tech-Savvy: Comfortable reviewing and entering data into company systems, ensuring accuracy every time.
• Communication: Excellent verbal and written communication skills, with the ability to effectively coordinate with team members, suppliers, and customers.
• Attention to Detail: You’ll need to cross-reference data and documents with precision.
• Team Player: While you'll thrive working independently, you'll also collaborate well with a diverse team.

Ready to be part of a fast-paced, exciting environment where no two days are the same? If you’re organized, a strong communicator, and passionate about logistics, this is the job for you!

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