Job Description

LHH Recruitment Solutions is seeking an Office Assistant for a contract-to-hire position that could extend in San Diego, CA. This is for an assurance, tax, and financial advisory company with an excellent reputation.

Responsibilities:

• Works with tax team and peer tax admin to process tax documents, including adding signatures to documents, creating client letters, etc.
• Assists tax team in getting documents signed by clients via DocuSign and uploading signed documents per firm procedures
• Files tax returns per tax team instructions – both electronically and paper filing
• Retains and archives client files according to firm standards
• Scans documents into paperless document management systems
• Processes and logs outgoing mail and packages (via Federal Express, UPS, certified mail, etc.) and arranges for courier service and/or takes mail to post office, if needed
• Monitors postage meter balance and purchases additional postage, as necessary
• Retrieves and distributes incoming mail, packages and faxes
• Completes general facilities tasks, including restocking of drinks, snacks, coffee supplies, etc. and relays when supplies are getting low
• Performs basic maintenance of office equipment (copiers, fax machines, postage meter) and contacts third party for service, as needed
• Prepares and maintains conference rooms

Qualifications:

• High school diploma or GED, required.
• One (1) year of experience in office services / facilities or similar position
• Proficiency in Microsoft Office Suite

Employment Type: Contract-to-Hire

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