Job Description

Why You Want to Work Here:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing accounting team. This is an excellent opportunity for someone looking to start their career in billing or accounting. While previous billing experience is helpful, it is not required; we’re looking for someone with a strong work ethic, attention to detail, and a willingness to learn. As an Administrative Assistant, you will play a key role in supporting the preparation, organization, and execution of our billing processes. This position involves a high volume of paperwork, data matching, and administrative tasks. It’s ideal for someone who thrives in a structured, process-driven environment and enjoys working behind the scenes to keep things running smoothly.

Key Responsibilities of the Administrative Assistant:

• Prepare and organize weekly billing folders to support the Billing team
• Match material invoices to corresponding purchase orders and flag any discrepancies
• Print, file, and maintain documentation for job-specific billing folders
• Assist with preparing and printing invoices
• Communicate with internal teams to ensure accuracy and alignment across departments
• Serve as a backup to the primary billing team member when needed

Qualifications of the Administrative Assistant:

• High school diploma or equivalent required; associate or bachelor’s degree a plus
• Prior experience in billing, accounts payable, or administrative support is preferred but not required
• Strong attention to detail and organizational skills
• Comfortable working with a high volume of paperwork and repetitive tasks
• Excellent communication skills and ability to work well with others
• Self-starter with a proactive attitude and willingness to take initiative

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