Job Description

About Us:

We are a growing estate planning and probate litigation law firm based in Boca Raton, Florida, with a team of 7 attorneys and 14 staff members. We pride ourselves on delivering exceptional legal services while maintaining a supportive, team-focused work environment.

Position Overview:

We are seeking an experienced and highly organized Office Manager/CFO to oversee the daily operations of our law office. The ideal candidate will be proactive, detail-oriented, and able to manage administrative functions, employee relations, bookkeeping, billing processes, and benefit programs. This is a key leadership role that supports the attorneys and staff in maintaining efficiency and excellence in all aspects of firm operations.

Responsibilities:

· Office Operations:

· Oversee day-to-day office functions and ensure a smooth, professional, and efficient work environment

· Manage office supplies, vendor relationships, equipment, and facilities

· Ensure compliance with firm policies and procedures

· Bookkeeping & Billing Management:

· Work closely with the firm’s billing team to oversee accurate and timely monthly billing

· Monitor accounts receivable and coordinate with attorneys to ensure timely collections

· Oversee bookkeeping tasks including reconciliation, expenses, and basic financial reporting

· Assist with preparing monthly and quarterly financial reports for the managing partner

· HR & Employee Management:

· Manage onboarding and offboarding of employees

· Maintain personnel records and enforce HR policies

· Coordinate employee reviews, evaluations, and performance improvement plans

· Serve as a liaison between staff and management to promote positive office culture

· Employee Benefits Administration:

· Oversee employee benefits programs including health insurance, 401(k), PTO tracking, and other perks

· Serve as the point of contact for benefits providers and resolve any issues or questions from employees

· Ensure compliance with employment and benefit laws

Qualifications:

· 5+ years of experience in office management, preferably in a law firm or professional services environment

· Proficiency in legal billing and bookkeeping software (e.g., QuickBooks, Clio, or similar)

· Strong understanding of HR policies and employee benefits administration

· Exceptional organizational, communication, and leadership skills

· Ability to multitask and maintain attention to detail in a fast-paced setting

· Discretion, professionalism, and a team-oriented attitude

Benefits:

· Competitive salary (75K -100K)

· Health, dental, and vision insurance

· 401(k) with employer contribution

· Paid time off and holidays

· Professional development opportunities

To Apply:

Please submit your resume and a brief cover letter outlining your experience and interest in the position.

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