Job Description

Receptionist/Admin Assistant

Chino, CA

Part-time position

Summary

We’re looking for a positive and professional receptionist to be the face of our local business. You’ll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team.

Duties/Responsibilities:

• Plan for company trips and outings and provide itineraries to ensure off-site activities are a success.
• Assure incoming and outgoing mail is managed appropriately and handle deliveries
• Provide administrative support to other team members with data entry, paperwork, photocopying, etc. when needed
• Ensure the security of the building by having visitors follow necessary sign-in protocol
• Take incoming phone calls and respond to emails and ensure the appropriate people receive all relevant information.

Required Skills/Abilities:

• We expect you to communicate professionally and appropriately, verbally and in writing, yet can be casual with colleagues. You must fit into our company culture and unyielding Core Values.
• We want you to understand and leverage your strengths, but also be mindful of your weaknesses. We don't look for perfection; we look for people with personal awareness. Many think they have it, but few do. If you agree, we are on track; so let's head to some more details…
• Knowledge of how a company runs, especially from an Operations and Logistics standpoint will be very beneficial and is preferred. Experience or at least an understanding of workflows and process integration is also preferred. We also want to ensure you are confident and exceptionally versed in computer usage. You must be an expert in Microsoft 365, Outlook, Word, PowerPoint, and especially Excel. We need someone who knows Excel backwards and forward; inside and out. Computer competence is a core skill of this role.

Education and Experience:

• Must be bilingual fluent in Spanish reading and writing
• Experience in administrative support, reception, and accurate note taking.
• Computer literacy required.
• Knowledge of Company Operations and Logistics, preferred.
• English grammar proficiency required.
• Attention to detail required.
• Expert in task management.
• Extremely Organized.

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